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Static vs Dynamic Data for Programme Reporting

Published 2021-01-18 08:21:40


Reporting is a key programme function that helps organisations make decisions that improve operations, overall programme performance, and ultimately patient care. From effective resource allocation to risk mitigation strategies, reports provide insights that foster data-driven decisions.

To make these types of decisions, organisations make use of static and dynamic reports. Regardless of your sector or niche, static and dynamic reports are integral to presenting relevant information for improved performance.  In this article, we explore the difference between the two types of reports your organisation can utilise.

Static Reports

Static reports are an excellent tool for analysing data that relates to a specific time. These types of reports are aptly named ‘static’ because the data offers a snapshot of trends and patterns specific to one area of business. Static reports are typically generated in Word, Excel, or PowerPoint and can also be exported into PDF or HTML format. Because static reports examine historical data, they are useful for reviewing performance to help guide decision-making for improved outcomes.

Example applications of static reports:
    1. Measuring programme performance against set targets
    2. Tracking improvement in patient outcomes over time

Dynamic Reports

(A dynamic report generated by Qode Knowledge Center)

Dynamic reports are built on real-time data, which gives the user access to the most up-to-date information, 24/7. These reports enable a user to interact with data through visual aids such as dashboards and other interactive features. Dynamic reports are known to update regularly and use web-based applications that are accessible from any device with an internet connection.

Example applications of dynamic reports:
    1. Observing and responding to employee COVID-19 screening results as they are submitted
    2. Generating hotspot maps to guide community HIV testing teams on where to focus their work each day

Other key differences between static and dynamic reports:

Accessibility: Both static and dynamic reports are accessible via web portals like Qode’s Knowledge Center. However, static reports are designed to be exported into other applications like Excel and Powerpoint, whereas dynamic reports are intended for use directly in the web portal. Dynamic reports have features that allow the user to interact with the visual to discover more valuable insights – for example, with just a few clicks, a national level report can be altered to show data for a single health facility.

Level of detail: Static reports are often used for in-depth, detailed reporting. They often include tables but can also include data visualisations.  On the other hand, dynamic reports provide high-level, snapshot views of the data that visualise key performance metrics using easy-to-read dashboards.

Want to explore the power of dynamic and static reports for your healthcare organisation? Request a demo of Knowledge Center.


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Qode Health Solutions is a private company registered in South Africa with the Companies and Intellectual Property Commission (CPC). Qode's majority share holders is vested in Non-profit organisations and fall part of one of 4 group technology-based companies located in Gauteng.